Mexico. Comstor, a SYNNEX Corporation company that operates in North and Latin America and focuses on security, collaboration, networking and data center, notes 10 ways to improve IT team productivity.
In times when productivity adds valuable points for the competitiveness of businesses, companies need to be structured to have teams working with a high level of performance. IT times need to be especially aligned with campaign strategies and directed from goals and deadlines so that they can collaborate with all the knowledge they have.
Here are 10 ways to improve your IT team's productivity:
Set specific goals in the short, medium and long term
Listing what the department's priorities are and focusing on a goal is critical for the team to know the path that needs to be traveled. The definition of objectives set on a monthly, quarterly, semi-annual and annual basis is optimal to maintain the motivation of the team.
Obtain transparency in communication
Distributing roles for each team member, presenting the goals that need to be achieved, and clarifying their role within the team is critical to the department's success. Each individual will know their tasks and what the point of integration with another member is so that they can collaborate with each other. Communication between bosses and subordinates must be clear and precise.
Supply suitable tools.
Implementing secure and intuitive solutions, which reduce hours of manual work and improve the identification of network problems, help teams to improve their functions. It is essential to look for suggestions of which are the tools, interfaces and platforms with which the team prefers to interact, reduce training periods and speed up the return of results.
Establish more agile workflows
Reducing unnecessary tasks is a big step in improving the fluidity of work. The automation of some processes can be a great ally at this point, eliminating excessively repetitive activities and reducing obstacles to the development of critical and truly essential jobs for the business.
Hold quick meetings regularly
Discussing on the day or beginning of the week what are the challenges of the team and what are the possible solutions to solve the problems, is enough to define the goals to be met in the period. It is a time of alignment of activities, clearing doubts and keeping a team united in favor of a common goal.
Reduce the volume of reports
What are the measures that need to be checked by the department?, What are the reports read and analyzed by the managers? It is important to check if all the memos and reports made by the company are really necessary. Many times, a simple standard form with relevant information is more worthwhile than keeping an IT specialist spending more than 10% of their time filling out reports, rather than performing important services.
Offer real-time feedback
Whether positive or negative, feedback is essential to align the IT team. If the administrator sees a possibility to correct, suggest, or celebrate, they don't need to write it down to say so at an upcoming meeting. A correction at the moment can prevent the failure of an entire process later. In the same way, a word of incentive can be extra fuel to improve the performance of the employee on that same day.
Eliminate distractions
There is no doubt that where chats and instant message exchange are disabled, the results delivered by the collaborator are better and more agile. Having a conversation with the team and establishing clear policies on the use of the internet and devices for personal use or distractions can increase productivity and reduce loss of focus without the need to prohibit it.
Have a performance bonus program
A smart program that motivates individual and group work, with bonuses and other benefits whenever a goal is reached, is effective in increasing team engagement with company strategies.
Offer development opportunities
Paying them for courses, opening internal vacancies for team members to observe the possibility of climbing the career ladder, and opening up opportunities to take on new responsibilities, is a way to show the entire IT team that the company offers opportunities for employees to continue advancing in the career.
The IT market is competitive. Therefore, developing and retaining talent is a priority for an innovative and successful company. The suggestions that we have just presented can support you for the conservation of talents and at the same time improve the productivity of the teams and, apart from seeming simple, require attention and effort to get out of the role and be implemented. If the administrator does not have the skills for interpersonal relationship, he can be helped by the HR department.
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